The Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority. In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.
Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:
The Informal Solicitation Process (Greater than $2K and less than $25K)
Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.
The Formal Solicitation Process (More than $25K)
The formal process applies to procurements valued at $25,000 or more. Solicitations must be processed in an open and competitive manner. In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price. All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.